Disaster Recovery
Conversion of paper documents to portable electronic files via DocLinks provides for easy, inexpensive, and safe storage of all company documents. Should recovery of documents following a disaster become necessary, retrieval and duplication of electronically archived documents is quick and inexpensive and minimizes the amount of time of business interruptions.
Reduced Office Expense
DocLinks will significantly reduce the overall costs associated with copying, transferring, filing, locating, and recreating lost office documents. Paper documents converted into searchable electronic files also increase office efficiencies and reduce overall administrative labor costs. The federal government has recognized the cost-saving benefits of reducing paper since the passage of the Paperwork Reduction Act in 1995.
Reducing Document Storage Space and Costs
Maintaining your important corporate documents in a searchable digital format on CD-ROMs, DVDs or your computer hard drive significantly reduces the amount of storage space you currently use. One DVD can hold up to 90,000 electronic images and take the place of 6 four-drawer filing cabinets. Additional savings associated with filing and re-filing and recreation of lost/missing files makes the conversion to digital images a significant cost saving factor in your bank.
e-Commerce Information Transfer
A successful document management system provides organizations with the ability to rapidly bring together information from any source, manage it, transport it and utilize it in today’s e-environments. These documents can be available instantaneously in multiple corporate locations immediately upon request. Improved transfer of documents, via DocLinks, is the key to maintaining a competitive edge in today’s fast-paced e-commerce environment.
Advantages of Digital Imaged Documents Over Paper and Microfilm
- Increased Productivity
- Fast, easy retrieval from any PC
- Portability of documents via email or e-fax
- Effortless document distribution
- Fewer lost/misfiled documents
- Efficient archiving and back-up of records
- Portability for home, office, or travel
- Improved disaster recovery
- Document collaboration across networks
- Reduced storage and duplication costs
